4. Probate and Administration of Estate¶
4.1 Receiving of Application¶
As-Is Process¶
Applicant files of a probate case at the registry.
Court Clerk presents probate case to the magistrate in charge.
To-Be Process¶
Applicant submits application to the magistrate in charge at the registry.
4.2 Scrutiny of Application¶
As-Is Process¶
Magistrate In charge scrutinizes the correctness of the application.
Magistrate In charge to admits, returns or rejects the application.
Magistrate In charge returns application to court clerk for Registration, amendments and assessment.
To-Be Process¶
Magistrate In charge scrutinizes the correctness of the application.
Magistrate In charge admits, returns or rejects the application.
Note
Instant feedback is given to the applicant in case of rejection or return.
4.3 Assessment and Payment of Fees¶
As-Is Process¶
Court clerk assesses fees for the filed application.
Court clerk presents the control number for respective fee to the applicant for payment.
Applicant submits payment slip to court clerk.
Court clerk issues ERV receipt to the applicant.
To-Be Process¶
Court clerk confirms court fees.
Court clerk presents a control number for respective fee to the applicant for payment.
4.4 Case Registration¶
As-Is Process¶
Court clerk registers case in the register book.
Court clerk opens of respective probate file.
Court clerk tables probate file to the magistrate in charge for assignment.
To-Be Process¶
Court clerk confirm payments and registers the case.
Note
Instant feedback is given to the applicant after registration.
4.5 Case Assignment¶
As-Is Process¶
Magistrate In charge assigns probate file to the particular magistrate.
Court clerk returns probate file to court clerk to present to the assigned magistrate for orders.
Assigned magistrate to fix a date for hearing.
To-Be Process¶
Automatic assignment based on workload per magistrate with intervention of the magistrate in charge.
Assigned magistrate fixes a date for hearing.
4.6 Issuing Notice to Appear¶
As-Is Process¶
Court Clerk prepares notice to appear and submits to magistrate in charge for endorsement.
Court Clerk serves notice to appear to beneficiaries.
To-Be Process¶
Court clerk extracts notice to appear for electronic and physical dispatch.
On the date of first hearing/mention, the applicant submits at the registry original hard copy of the application.
4.7 Hearing Process¶
As-Is Process¶
Magistrate hears probate.
To-Be Process¶
Magistrate hears probate case (through virtual court where applicable).
4.8 Appointment of Executor/Administrator of Estate¶
As-Is Process¶
Magistrate appoints Executor/Administrator of Estate.
Appointed Executor/Administrator of Estate to collects, distributes and prepares the inventory of the estate.
To-Be Process¶
Magistrate appoints Executor/Administrator of Estate.
