3. Probate and Administration of Estate¶
3.1 Receiving of Application¶
As-Is Process¶
Filing of a probate case/appeal at the registry.
Present a probate case/appeal to the magistrate in charge.
To-Be Process¶
Applicant submits application at the registry.
3.2 Scrutiny of Application¶
As-Is Process¶
Magistrate In charge scrutinizes the correctness of the probate case/appeal.
Admission, return or rejection of the probate case/appeal.
Return the probate case to court clerk for Registration, amendments and assessment.
To-Be Process¶
Magistrate In charge scrutinizes the correctness of the application.
Magistrate In charge admits, returns or rejects the application.
Note
Instant feedback is given to the applicant in case of rejection or return.
3.3 Assessment and Payment of Fees¶
As-Is Process¶
Court clerk assesses fees for the admitted pleadings as per court fee rules.
Court clerk generates a control number for respective fee to the applicant/appellant for payment.
Applicant/appellant submits payment receipt to court clerk.
Court clerk/accountant issues ERV receipt to the applicant/appellant.
To-Be Process¶
Court clerk confirms court fees.
Court clerk presents a control number for respective fee to the applicant for payment.
3.4 Case Registration¶
As-Is Process¶
Court clerk registers case in the register book.
Court clerk opens a respective probate/appeal file.
Court clerk tables the probate/appeal file to the magistrate in charge for assignment.
To-Be Process¶
Court clerk confirms payments and registers the case.
Note
Instant feedback is given to the applicant after registration.
3.5 Case Assignment¶
As-Is Process¶
Magistrate In charge assigns the probate/appeal file to a particular magistrate.
Magistrate In charge returns probate/appeal file to court clerk to present to the assigned magistrate for orders.
Assigned magistrate fixes date for hearing.
To-Be Process¶
Automatic assignment based on workload per magistrate with intervention of the magistrate in charge.
Assigned magistrate fixes a date for hearing.
3.6 Issuing Notice to Appear¶
As-Is Process¶
Court clerk issues a specific form for the applicant to announce and give notice to beneficiaries via a newspaper.
To-Be Process¶
Court clerk extracts notice to appear for electronic and physical dispatch.
On the date of first hearing/mention, the applicant submits at the registry original hard copy of the application.
3.7 Hearing Process¶
As-Is Process¶
Hearing of probate case/appeal.
To-Be Process¶
Magistrate hears probate case (through virtual court where applicable).
3.8 Appointment of Executor / Administrator of Estate¶
As-Is Process¶
Magistrate appoints the Executor/Administrator of Estate.
Appointed Executor/Administrator of Estate collects, distributes and prepares the inventory of the estate.
To-Be Process¶
Magistrate appoints Executor/Administrator of Estate.
